Auditelligence AI Security

HD Solutions understands that many customers have concerns not only about personal data, but also about proprietary, confidential, and regulated information. This includes internal processes, customer-specific audit details, and competitive or export-controlled information.

This document explains how Auditelligence uses AI responsibly, what safeguards are in place, how customers remain in control, and what actions they can take to manage the security of their data.

Our Commitment

Auditelligence uses AI to assist with drafting and analysis, but we do not share customer data publicly or allow it to be used to train public AI models.

We carefully control what information is sent to AI services, exclude identifying and contact information, restrict access using secure credentials, and limit AI functionality to clearly defined assistive tasks.

Customer data remains owned by the customer and is not used to train public AI systems.

For organizations subject to export controls, ITAR-controlled information must never be sent to AI services.

Addressing Common Customer Concerns

Customers often raise concerns about four key risks:

• Their data being used to train public AI models
• Their data being visible to other customers
• Sensitive or proprietary information leaking outside their organization
• AI being used in ways that bypass access controls or system intent

Auditelligence is designed to address these concerns through technical controls, usage boundaries, and transparency, not assumptions.

How Auditelligence Protects Proprietary and Sensitive Information

1. Data Minimization and Exclusion of Identifiers

Auditelligence sends AI services only the minimum information required for a specific function.

Key protections include:

• Organization names are not sent
• Email addresses and contact information are not sent
• Internal system identifiers are excluded where possible
• Full audits, databases, and bulk records are never shared

By limiting what is sent, we significantly reduce the risk of proprietary or sensitive information exposure.

2. No Training on Customer or Proprietary Data

Auditelligence is configured so that:

• Customer data is not used to train public AI models
• AI requests are processed only to generate a response to a specific request

This ensures proprietary customer information is not reused or learned by external systems.

3. AI Is Restricted to Auditing-Related Use Only

Auditelligence enforces clear functional boundaries on AI usage.

• AI features are designed solely to support auditing, compliance, and system-related tasks
• When users attempt to ask questions outside of those domains, the AI will respond that it cannot assist

This prevents AI from being used as a general-purpose assistant and reduces the risk of unintended or inappropriate use.

All prompts are constructed and controlled server-side, and AI is never allowed to determine what data it can access.

4. Standards Content Is Not Shared With AI

Auditelligence does not transmit standards content to AI services.

• We do not send ISO, AS, or other standards text to AI
• AI responses rely on the inherent, general knowledge already available within the model
• Standards interpretation remains within the boundaries of publicly understood guidance

This avoids unnecessary sharing of licensed or controlled standards materials.

5. Clear Limits on What AI Can and Cannot Do

AI in Auditelligence is strictly assistive.

AI can:

• Assist with drafting text
• Generate summaries
• Provide recommendations based on user-provided context

AI cannot:

• Grant permissions
• Access data it was not explicitly given
• Act autonomously on customer data
• Bypass workflows or approvals

AI does not replace professional judgment or system controls.

ITAR and Export-Controlled Information

ITAR-controlled information must never be shared with AI services.

This includes:

• Part numbers
• Technical drawings or specifications
• Manufacturing or inspection details
• Audit findings tied to controlled programs

Generic language may be used instead, for example:

"An ITAR-restricted part was reviewed in accordance with applicable requirements."

Transparency Into AI Feature Data Usage

For customers who want deeper visibility, HD Solutions provides a detailed breakdown of:

• Each AI feature available in Auditelligence
• What data is shared for that specific feature
• What data is explicitly excluded

For details, please refer to the Auditelligence AI Feature Data Disclosure document.

This transparency allows customers to make informed decisions about which AI features to enable.

Your Control as a Customer

Auditelligence AI features are optional.

Customers may:

• Enable or disable AI features at the organization level
• Limit AI usage to non-sensitive, non-regulated records
• Establish internal policies governing appropriate AI use

AI is designed to support efficiency and consistency while preserving customer control.

In Summary

• AI is assistive and purpose-limited
• Proprietary and identifying information is excluded
• Email addresses and contact information are not shared
• Standards content is not sent to AI
• Customer data is not used to train public models
• AI cannot bypass permissions or workflows
• ITAR-controlled data must never be shared
• Customers retain control over AI usage

Auditelligence is built for compliance-driven organizations that require clarity, control, and trust when using AI.

If you have questions about AI usage, data protection, or regulatory considerations, please contact HD Solutions.